Council offices, depots, hubs and libraries will close at 5pm on Monday 23 December and reopen on Thursday 2 January. To report animal emergencies: 0419 587 955. To report Council-related emergencies: 0419 583 573.
Council plays a significant role is supporting events in the Hepburn Shire to be successful, sustainable, and compliant. Running an event requires careful and considerate planning, please undertake the following three initial steps: 1. Review the Hepburn Shire Event Management Guide(DOCX, 233KB) 2. Use the resources, templates, and forms in the toolkit below to assist with event planning 3. Notify Council's Events Officer of your event plans at: events@hepburn.vic.gov.au or 03 5348 2306.
1.-Event-Coordinator-Position-Description-2023.docx(DOCX, 98KB)
2.-Volunteer-Briefing-Template-2023.docx(DOCX, 138KB)
3.-Volunteer-Recruitment-Tip-Sheet-2023.docx(DOCX, 479KB)
4.-Volunteer-Roster-Template-2023.xlsx(XLSX, 28KB)
1.-Operations-Manual-Template-2023.docx(DOCX, 95KB)
2.-Event-Strategy-Template-2023.docx(DOCX, 79KB)
1.-Executive-Event-Timeline-Template-2023.xlsx(XLSX, 30KB)
2.-12-Month-Meeting-Agenda-Template-2023.xlsx(XLSX, 66KB)
3.-Committee-Structure-Responsibilities-and-Checklist-Template-2023.docx(DOCX, 118KB)
4.-Meeting-Minutes-Template-2023.docx(DOCX, 120KB)
5. Invitation to Hepburn Shire Mayor or Councillors
1. Venues
2. Food
3. Approvals-Licences-Required-for-Events-2023.docx(DOCX, 120KB)
4. Event-Delivery-Run-Sheet-Template-2023.xlsx(XLSX, 57KB)
5. Event-Management-Plan-Template-2023.docx(DOCX, 132KB)
6. Risk-Management-Plan-Template-2023.docx(DOCX, 170KB)
1.-Grant-Funding-Tracker.xlsx(XLSX, 20KB)
2.-Grant-Opportunities-2023.docx(DOCX, 146KB)
1.-Sponsorship-Tracker-How-To-Guide-2023.docx(DOCX, 320KB)
2.-Sponsorship-Tracker-Template-2023.xlsx(XLSX, 44KB)
3.-Sponsorship-Prospectus-Agreements-Template-2023.docx(DOCX, 132KB)
4.-Mastering-Regional-Event-Sponsorship-2023.docx(DOCX, 154KB)
1.-Budget-Excel-Template-2023.xlsx(XLSX, 34KB)
2.-How-to-use-the-budget-template-2023.docx(DOCX, 122KB)
1.-Ideal-Attendee-Persona-Template-2023.docx(DOCX, 135KB)
2.-Media-Famil-Itinerary-Example-1-2023.docx(DOCX, 337KB)
3.-Media-Famil-Itinerary-Example-2-2023.docx(DOCX, 2MB)
4.-Media-Famil-Itinerary-Example-3-2023.docx(DOCX, 1MB)
5.-Marketing-Action-Plan-Template-2023.docx(DOCX, 490KB)
6.-Marketing-Schedule-and-Social-Media-Content-Plan.xlsx(XLSX, 55KB)
7.-Website-Design-checklist-2023.docx(DOCX, 249KB)
8.-Websites-where-you-can-list-your-event-for-free-2023.docx(DOCX, 121KB)
9. Town Gateway Sign information(DOCX, 71KB)
1. Sustainable-Event-Checklist-Template-2023.docx(DOCX, 132KB)
2. Single Use Plastics Ban
Accessible Events Guide
Cultural-Event-Schedule-Update-2023-2.pdf(PDF, 428KB)
DJAARA-Acknowledgement-of-Country-2021-1.pdf(PDF, 496KB)
1.-Post-Event-Review-Checklist-Template-2023.docx(DOCX, 817KB)
2.-Visitor-Survey-Template-2023.docx(DOCX, 220KB)
3.-Sponsor-Survey-Template-2023.docx(DOCX, 66KB)
4.-Stakeholder-Survey.docx(DOCX, 42KB)
5.-Debrief-Meeting-Agenda.docx(DOCX, 60KB)
6.-Comprehensive-Post-Event-Report.docx(DOCX, 77KB)